Chartered Practitioner Privacy Notice

Overview

1. This Privacy Notice relates to the collection of your personal data for the purpose of assessing candidates for a Chartered PR Practitioner accreditation. By sharing your personal data with us, you can access information that will support you and your career development as a public relations practitioner.

Who we are

2. The Chartered Institute of Public Relations (‘CIPR’) advances professionalism in public relations by making its members accountable to their employers and the public through a code of conduct and searchable public register, setting standards through training, qualifications, awards and the production of best practice and skills guidance, facilitating Continuing Professional Development (CPD), and awarding Chartered Public Relations Practitioner status (Chart.PR).

What are the legal grounds for processing your personal data?

3. We consider there is a legitimate interest in the promotion of Chartered PR Practitioner assessment opportunities to members, once they have achieved the threshold of eligibility for assessment. At this point of contact, members will be offered the opportunity to opt-out of future communication intended to promote Chartered PR Practitioner assessment opportunities.

4. If you have applied for an assessment to be accredited as a Chartered PR Practitioner, we enter into a contract with you to deliver an assessment opportunity, in line with our terms and conditions.

What personal data do we collect to support Chartered PR Practitioner Assessment?

5. In order to assess your eligibility and process your application for assessment, we ask for your name, job title, email address and membership number. 

6. We also ask for any dietary requirements and any access needs that you may require.

7. We will record payment for assessment days. If you pay by credit card, we will use those details only once and destroy any record of them.

8. We ask for your twitter handle to ‘tag’ you in the promotion of the successful outcome of an assessment day. You are not obliged to provide it.

How will we use your personal data?

9. Any applicant is assessed for eligibility based on their membership record, maintained as part of the membership contract.

10. Dietary and access information is used to support the delivery of your Chartered PR Practitioner assessment day.

11. Your personal data is used to identify any conflicts of interest that may prevent us from using a particular assessor to assess you.

12. On completion of a successful assessment we will:

13. Promote the names of the new Chartered PR Practitioners on our newsroom

14. Add the names of the new Chartered PR Practitioners to the relevant section of the website

15. Update your member record.

Sharing your personal data

16. In order to deliver your assessment, the assessors need to know the names, job titles and employers of candidates whom they will be assessing, so that they can declare and manage any conflicts of interest that may arise. These details are provided to them in advance of the assessment, and the assessors are required not to share them with anyone and to destroy them after the assessment has taken place.

17. We ask applicants to book assessment days using Eventbrite, which will require you to share personal data. We are not able to delete this information from Eventbrite, but it will not be stored by us in any form after the event has taken place. Your name will be shared with the venue where the assessment is being held.

18. If you indicate that you have any special access or dietary needs, this information will be shared with the venue where the event is being held. We are not able to delete this information from Eventbrite, but it will not be stored by us in any form after the event has taken place.

19. Your name, honours and newly chartered status will be shared with the provider of our newsroom (PressPage). You can request that we do not identify you in a news release about the successful completion of your Chartered PR Practitioner assessment. Contact: mazedab@cipr.co.uk

Managing your communication preferences

20. Aside from the specific uses to which we put your personal data in the process of promoting and assessing Chartered PR Practitioner status, your communication preferences as a member can be managed via MyCIPR.

After you have completed your Chartered PR Practitioner Assessment

21. Once you have completed the assessment, we will retain this information as part of your record on our database. Our record will be updated to show your chartered status if you are successful in your assessment. If you relinquish your chartered status, your database record will continue to show your former status.

22. We publish the names and honours of Chartered PR Practitioners in a public list on the CIPR website. 

Contact

To discuss any concerns about your personal data relating to CIPR Chartered PR Practitioner Assessment, please contact:  mazedab@cipr.co.uk.