Awards & events terms and conditions

The content contained within this site is for the general information of visitors. No responsibility can be accepted for any use made of the information presented. Visitors should additionally recognise that, although all events information is correct at the time of publishing, the CIPR reserves the right to alter programmes, speakers and venues without prior notification.

The CIPR doesn't warrant or guarantee the accuracy or currency of the information on any CIPR website. If you use any information found on this website to make decisions or take actions, you do so at your own risk and acknowledge that the information carries no warranty, express or implied.

Your privacy

View our privacy policy (updated March 2012).

Event bookings

The CIPR does not accept provisional bookings. All bookings must be made using an official CIPR booking form or through an officially authorised ticketing partner.

Receipt of bookings will be confirmed in writing by the CIPR which you should check carefully. If you don't receive this within 48 hours, please contact the CIPR on 020 7631 6900 or email events@cipr.co.uk. Bookings are not officially confirmed until payment has been received.

It is your responsibility to ensure accurate information is provided at the time of booking.

The CIPR reserves the right to alter the programme, venue or speakers without prior notification.

The CIPR will not be liable for reimbursing travelling, accommodation, or any other expenses incurred by attendees who fail to attend an event for any reason.

Attendee lists

When you book to attend a CIPR event, your name, job title and organisation name will be added to the event attendee list. This is available to all attendees at the event and may be shared electronically in advance.

When you book to attend the Excellence Awards, your name and company name will be made available on the Excellence Awards App prior to and after the event. You will be given the opportunity to request for your details to not be shared on the App during the booking process.

Payment terms

Unless agreed otherwise with the CIPR, all bookings must be paid prior to the event taking place. We accept payment by debit or credit card, or we can issue an invoice. Invoices must be paid within 30 days of the invoice date. Where an invoice is issued less than 30 days prior to the event, payment must be made before the event date.

All award entries must be paid by the deadline specified on the relevant award scheme's web pages. Failure to pay by the deadline will result in entries being withdrawn from the judging process.

All disputed items on an invoice must be raised in writing within 24 hours of receipt.

We will exercise our statutory right to claim interest and compensation charges under the Late Payment of Commercial Debts [Interest] Act 1998 (as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002) if payment is not received in accordance with our agreed terms of payment.

Cancellations and transfer terms

Cancellation/transfer by the attendee

Should you choose to withdraw an entry from an awards scheme, you will not be offered a refund.

All booking cancellation and transfer requests must be made in writing.

Transfers of award dinner tickets can be made from one attendee to another and the Events Team should be notified at least 24 hours prior to the event start time.

Admin fees for cancellation/transfer

Admin fees for cancellations and transfers are as follows:

Event type Time Fee
Excellence/PRide Award entries N/A No refunds
Excellence/PRide Award dinners 15 working days+ 20%
<15 working days 100%*
Fellows' Lunch 10 working days+ 20%
<10 working days 100%*

*Attendees are entitled to send a substitute

Cancellation/postponement of an event by the CIPR

In the event of a cancellation of an event by the CIPR, we will use reasonable endeavours to contact you using the contact details provided at the time of booking. We will also give notice of any cancellation through our website – you should check this regularly prior to the relevant event for up-to-date information.

The CIPR will not be liable for reimbursing fees if attendees are not able to attend an event due to circumstances out of the CIPR's control, including, but not limited to, weather conditions, fire, flood, transport strikes, closures or delays or any other Force Majeure or Act of God.

It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date. In this instance, no refunds will be possible and our terms and conditions will apply to any replacement event.

In the event that a replacement event is:

  • not confirmed within 90 days of the date of cancellation;
  • scheduled to take place in a location which is not within a reasonable distance of the location of the cancelled or postponed event,

we will refund you the amount of the fee. You acknowledge that such refund shall constitute your sole remedy, and our only liability to you, in such circumstances.

The CIPR will not be liable for reimbursing travelling, accommodation, or any other expenses incurred as a result of any cancellation or postponement of the event.

Attendance at an event

Whilst attending the event, you will comply with:

  • all applicable law, including, but not limited to, all health and safety legislation and requirements and;
  • all instructions given by us or on our behalf, including, but not limited to, in relation to any security arrangements.

Safety and security

You are responsible for ensuring your own safety and security whilst attending the event.

Filming and photography

We may, at our discretion, choose to photograph, film, broadcast or record the event. You grant us an irrevocable licence to use and sub-license the use of your name, voice, likeness, image and any contribution made by you at or to the event in any and all media (whether now known or hereinafter invented) as part of CIPR marketing communications.

Liability

The views expressed by any speakers at an event are their own. We shall not be liable for the views, acts or omissions of any such speaker or any other attendee at the event. Any information given or distributed as part of the event shall not constitute advice and should not be relied upon.

Applicable law and jurisdiction

These terms and conditions, their subject matter and their formation, are governed by English law.

The courts of England and Wales shall have exclusive jurisdiction to settle any disputes arising in connection with these terms and conditions (including any non-contractual terms). However, if you are a consumer and are a resident of Northern Ireland, you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.